Personal Assistant

Location 📍: [Sydney, AUS (Hybrid)] About Us 🚀 At Relevance AI, we’re building the home of the AI workforce. Our mission is simple: empower every team to delegate meaningful work to AI agents that think, act, and collaborate like experts. With Relevance AI, anyone can create and manage intelligent agents that handle workflows, decisions, and collaboration - all within one unified platform. Our technology already powers industry leaders such as Canva, Databricks, Confluent, Autodesk, Lightspeed, Rakuten, Aveva, Qualified, and Activision Blizzard, helping them scale excellence across operations, marketing, and sales. We’re backed by Bessemer Venture Partners, Insight Partners, Peak XV, and King River Capital, and raised our Series B in April 2025 to accelerate growth and push the boundaries of agentic automation. Headquartered in Sydney, SF & Barcelona, we operate on a hybrid model and thrive on curiosity, collaboration, and execution - we move fast, think big, and win together. In 2025, we were proud to be named LinkedIn’s #1 Startup in Australia. If you want to define how the world works with AI, join us. The Role 🥳 As a Personal Assistant, you will support a founder by taking ownership of personal life admin and day-to-day administrative tasks that can distract from high-leverage work. This role is designed to create focus and reduce context switching, ensuring important logistics, scheduling, and follow-through are handled with a high level of care. This is a broad, hands-on role that combines personal assistant support with general administrative and office coordination. It requires someone who is highly detail-oriented, low-ego, proactive, and comfortable operating across a wide range of tasks—from appointments, travel, and finance-related coordination to helping keep office operations running smoothly. You should be able to work with minimal oversight, exercise sound judgment, and use tools and automation where helpful to make recurring work more efficient. Your impact💥 - Manage personal life admin and scheduling support for a founder, including coordinating appointments, travel, and other logistics that reduce day-to-day distractions. - Handle general administrative follow-through across changing priorities, ensuring tasks are completed accurately, thoroughly, and with minimal supervision. - Provide responsive support when time-sensitive issues arise, helping unblock urgent logistics and keep plans on track. - Support office administration, including helping maintain an organized workplace, coordinating practical needs, and assisting with events or ad hoc operational tasks. - Identify opportunities to improve how work gets done by bringing structure to recurring tasks and using agents or automation where useful. - Apply strong judgment to details, costs, and coordination choices so that solutions are not only completed, but completed well. - Plan and execute office events and team gatherings (celebrations, team lunches, onsite visits) in partnership with the People Team, managing logistics and creating positive in-person experiences that strengthen team culture. What We’re Looking For 🧠 - Experience in a PA, EA, office management, workplace experience, or similar administrative role. - Exceptional attention to detail, with a highly organized and meticulous approach to managing moving pieces. - Strong judgment and resourcefulness across a variety of tasks, including scheduling, logistics, coordination, and general admin. - Ability to operate with low touch support, taking ownership of tasks and driving them through to completion. - Comfort working across both personal admin and office-related responsibilities. - Clear communication skills and the confidence to clarify, prioritize, and follow through effectively. - A practical level of familiarity with areas like accounting, finance-related coordination, or personal admin workflows. - A proactive, sharp, and dependable working style, with the adaptability to succeed in a fast-paced environment. - Interest in improving processes and using automation or AI tools to streamline repeatable work. Benefits ✨ - 📈 ESOP – Employee Stock Ownership Plan so you can grow with the company - 🤖 AI Productivity Benefit – Get up to $1200 USD/year to spend on AI tools, courses, and learning resources that help you work smarter and grow your skills - 👶 Parental Leave – We offer 12 weeks of paid parental leave for all eligible new parents, and an additional 6 weeks for the birthing parent - 🎉 Milestone Merch – Celebrate your work anniversaries with customised Relevance AI swag - 🍿 Food, Drinks & Community – Stay energised with free breakfasts, healthy snacks, and a fully stocked fridge of drinks. Enjoy team lunches provided every Tuesday, Thursday and Friday, plus Uber Eats dinners and regular catered office meals throughout the week. As the home of the AI workforce, we also host vibrant community events featuring thought leaders, industry partners, and the wider tech community. - 🪩 Quarterly Team Events – Build stronger connections through fun, meaningful team bonding experiences every quarter - 🏓 Social Clubs – Share your hobbies and interests by joining or starting a club with your teammates. From hiking and chess to board game nights and social committee activities—there’s something for everyone! - 🧠 Sonder EAP – Access 24/7 mental health and wellbeing support through Sonder, our Employee Assistance Program